Instructions for Presenting Authors

Based on the decision of the Organising and Scientific Committees, we would like to inform presenters and authors of the following policy:

Each registered participant may present one oral presentation and up to two poster presentations. This policy has been introduced to ensure that the limited number of oral presentation slots can be distributed as fairly as possible and that a wider range of participants can present their work in oral sessions.

We would like to provide you with a brief guide to assist you in preparing your presentation for the upcoming conference.

Please ensure that your presentation is clear, well-structured, and fits within the allocated time slot. We recommend focusing on key messages and avoiding overly dense slides. Visual elements such as figures and diagrams are encouraged, as they enhance audience engagement and understanding.

Kindly use a consistent and professional slide design, with readable fonts and appropriate contrast.

Presenters are expected to arrive at their session room in advance to allow sufficient time for technical setup and to ensure the smooth running of the session.

Further details regarding timing, session structure, and technical specifications will be shared in due course.

Oral presentations

Sessions

Each presenter has 15 minutes in total (12 minutes presentation + 3 minutes discussion). Presenters who exceed the allocated time will not have additional discussion time.

Technical instructions:

Please prepare your presentation in .ppt, .pptx (Microsoft Office PowerPoint 2003-2019 format) or .pdf file. Please avoid using videos embedded in your show. If you have a video, please contact the technician in the lecture hall at latest in the break before your presentation (but preferably earlier) to test it in advance. The Powerpoint and Acrobat slide size is 16:9

Please note that using your own notebook is NOT ALLOWED.

All presenters are required to upload their presentation in the central Presentation Upload Room (Bartók I Hall), regardless of whether they are presenting in a plenary or parallel session. Technical staff will be available to assist with the upload. Please note that presentations will not be collected by e-mail.

Posters

Each poster can be mounted during the whole Conference, however there will be two poster sessions held during the Conference, we kindly ask our authors to be present in these session at their posters:

Please note that the thematic grouping of the poster sessions does not necessarily correspond to the topics of the oral sessions scheduled on the same day. The numbering of the poster presentations will be published shortly.

Posters left on the boards after the removal deadline will be removed by the organisers.

Technical instructions:

Posters should be prepared for standard STANDING (PORTRAIT) A/0 size (84 x 119 cm – 1 sqm) in printed format. PLEASE DO NOT PRINT A LANDSCAPE POSTER! NOT E-POSTER!

The organisers provide pins to mount your poster to the board at the conference venue and they will be for your service if you need help. Posters will be identified by posters numbers, which are printed in the final program.

The poster title, author(s)’s name(s) and affiliation(s) should appear on the top.

Posters should be readable to viewers from 1m away. For good legibility, we recommend a minimum font size of 28 pt.
The content should be understandable without oral explanation. Using formulas, graphs and pictures will facilitate the understanding for attendees.
Posters should be made of paper, fabric or cardboard. Heavy board materials may be difficult to get positioned on the poster board.

Poster printing

We hereby offer you the possibility of having your poster printed locally, so that you do not have to be bothered with the production and transportation of your poster.

The posters will be printed on a standard standing A/0 size (84 x 119 cm - 1 sqm) 200g/sqm photobase paper. The price of the service: 60 €/poster, including VAT.

To take advantage of this service you should comply with the following terms:

1. You should be a registered participant
2. You should have an accepted poster presentation

The process of the service is as follows:

1. Order the service latest till 21st August by e-mail diamond@diamond-congress.hu and gergely@diamond-congress.hu
2. Send your file to the same address before 1^st September*
If your file is too large to send by e-mail, please use a file-sharing service such as WeTransfer or Dropbox.
3. You HAVE TO receive a confirmation about the file quality from the organiser
4. Payment
5. Confirmation on the payment and printing of your poster
6. Pick up your poster at the registration desk of the conference